Real Estate Virtual Assistants
Helping Real Estate Agents, Property Managers & Buyers Agents Work Smarter
How a Real Estate Virtual Assistant Can Help Your Business
Real estate is fast-paced, and every minute counts. Whether you’re a real estate agent, property manager, or buyers agent, administrative tasks can slow you down. A Virtual Assistant can take over time-consuming admin work so you can focus on property deals, growing your portfolio, and delivering top-notch service to your clients.
Digitek Outsourcing can connect you with a skilled VA who seamlessly integrates into your operations.
Why Real Estate Professionals Are Hiring Virtual Assistants
Busy real estate professionals are turning to Virtual Assistants to help them stay organised and efficient. Here’s why:
Tasks a Real Estate Virtual Assistant Can Handle
For Real Estate Agents
- Uploading and managing property listings
- Handling lead generation, prospecting & follow-ups
- Coordinating with photographers & scheduling appointments
- Managing marketing (social media, newsletters, blogging, graphic design)
- Creating brochures and property presentations
- Responding to client enquiries & organising buyer matches
For Property Managers
- Responding to tenant enquiries & lease renewals
- Processing rental applications & reference checks
- Coordinating property maintenance & inspections
- Managing arrears & rent invoicing
- Handling compliance documentation & generating reports
- Trust account receipting & basic bookkeeping
For Buyers Agents
- Conducting property research & market comparisons
- Managing buyer enquiries & scheduling inspections
- Data entry & CRM management
- Preparing rental appraisals & reviews
- Coordinating with solicitors & mortgage brokers
How Digitek Outsourcing Can Help You Find the Right Real Estate Virtual Assistant
At Digitek Outsourcing, we provide two flexible solutions for real estate professionals:
Managed VA Solutions
We handle recruitment, payroll, and ongoing management, so you can focus on growing your real estate business. This is ideal for agencies looking for a seamless, hands-off experience.
Direct VA Recruitment
If you prefer to manage your VA yourself, we source and recruit the perfect candidate for you. Once hired, you take full control of training, payment, and management.
Our Hiring Process
Consultation
We assess your business needs and identify the right VA for your agency.
Recruitment & Screening
We find top candidates tailored to your role.
Interview & Selection
You select the VA that best fits your operations.
Onboarding & Support
For Managed VAs, we provide ongoing payroll, training, and administrative support.
Case Study
How a Real Estate Agency Scaled with a Virtual Assistant
The Challenge: A growing real estate agency struggled to keep up with administrative tasks like managing listings, client communication, and appointment scheduling. Their agents were bogged down with paperwork instead of closing deals.
The Solution: They hired a Virtual Assistant to handle listing uploads, lead follow-ups, and property brochures. With more time available, their agents could focus on high-value client interactions.
- Saved 20 hours per week by outsourcing admin work to a VA.
- Increased lead conversion rates by ensuring timely follow-ups.
- Reduced staffing costs by 65% compared to hiring an in-house admin assistant.
Hire a Real Estate Virtual Assistant Today
Stay ahead in the real estate market with expert VA support.
Contact Digitek Outsourcing today to find the perfect Virtual Assistant for your business.
FAQs About Real Estate Virtual Assistants
Can a Virtual Assistant communicate with my clients?
Yes, if you’d like your VA to communicate with your clients, they can complete tasks such as manage emails, respond to enquiries, and schedule appointments.
Can a VA update my listings and CRM?
Absolutely! Our VAs are experienced with REA, Domain, VaultRE, and other real estate platforms, ensuring accurate and up-to-date listings.
How do I know if a VA will suit my business?
We follow a structured recruitment process to match you with a VA that fits your specific real estate needs. You’ll have the opportunity to interview and select your ideal candidate.
What’s the difference between Managed VA Solutions and Direct VA Recruitment?
- Managed VA Solutions – We recruit, onboard, and manage your VA, handling payroll and ongoing support for a monthly management fee.
- Direct VA Recruitment – For a one-off hire fee, we find your VA, and you take full control of training, management, and payments.
How quickly can I hire a Real Estate Virtual Assistant?
Depending on your requirements, we can match you with a qualified VA in as little as 2-4 weeks.
